DraftCo & Associates Inc. (DCA)

Senior Tax Manager

Job Description

November 17, 2023

Position Title:  

Senior Tax Manager; currently structured as 80% of full time, with flexibility during non-tax season months.

Position Summary:

To provide comprehensive tax compliance services for the principals and beneficiaries of DCA.

Reports To:

Kristine Johnston, Executive Director at DCA

DraftCo & Associates:

DCA is the family office for the Nicholson family located in St. Paul MN.  DCA is a well-established single-family office in operation since 1990 and provides the following in-house services: tax compliance, financial reporting, trust administration, investment administration, cash management and bill pay and other administrative functions.   The office also coordinates the services with a network of external advisors including investment advisory, estate planning, insurance and banking.

Qualifications:

Bachelor’s degree in accounting, finance, tax or closely-related field.  15+ years of experience in tax compliance at national or regional accounting firms.  CPA certification required in addition to advanced degrees and/or certifications including MBA, JD, etc.

Team player.  Technical proficiency in all areas of tax compliance and reporting, including the following types of tax returns: individual, trust, partnership, corporate, gift tax, and private foundation.  Financial and accounting background.  Proficient in Microsoft Office programs and accounting and financial software.  Excellent team management skills.  Excellent communication and interpersonal skills. 

Location:

St. Paul, Minnesota.

Willing to discuss hybrid options, with a minimum of three work days per week in person.

Tax Compliance Management

Primary responsibility for the tax compliance practice for the Nicholson family office including;

 - Coordination of tax preparation process with family office staff

 - Preparation, review and filing of all tax returns

 - Identify and implement planning and research issues

 - Meet with taxpayers to review returns and discuss issues

 - Respond to IRS and State notices

 - Coordination of tax adjustments to be recorded in accounting system

Tax Season Coordination

Maintain tax return list, due dates and flow of source documents used in the preparation of tax returns.

Coordinate tax workflow and responsibilities with in-house staff and off-shore tax team at Xpitax.

Conduct staff meetings for organization of tax season and training on software as needed,

Tax Preparation

Prepare complete and accurate federal and state tax returns or all entities including; trusts (60), partnerships (7), corporations (2), private foundation (1), individuals (16), and gift and estate tax (6).

Demonstrate expertise with a wide variety of returns for individuals, trusts, partnerships, corporations, private foundation and foreign entities.

• Ensure timely and accurate preparation of tax returns
• Ensure organized supporting documents are prepared for each return.
• Demonstrate knowledge of past, present and pending tax requirements at the local and federal levels

Conduct the final review of all tax returns and workpapers completed by yourself and others. 

Sign the tax returns as preparer.

Tax Planning & Research

Conduct required tax code and regulation research as needed in connection with tax planning or tax return compliance.  Prepare written summary of research findings.

Quarterly Tax Estimates

Prepare calculations for quarterly (as needed) and year-end tax projections using BNA software.

Review projections and determine the required quarterly estimated tax payments.

Coordinate timely payment of estimates with Accountant.

Other Accounting or Tax Compliance Responsibilities

Initiate and continually refine, policies, procedures and practices related to tax services provided by the family office.

Continually improve processes using spreadsheets, pivot tables, PDF editors and other software and technology to organize workpapers and maintain electronic files.