The Senior Staff Accountant is responsible for developing financial statements, cash management, adhering to a strong environment of internal control and internal audit of tax preparation, tax planning, and in-depth financial analysis. This role has significant interface with the 1911 Office Board, outside vendors, key advisors, and family members.

Primary Responsibilities

• Monitoring general accounting processes to ensure accurate data entry
• In-depth financial analysis
• Collaborate with employees and family members to ensure sound financial management

Accounting and Financial Analysis

• Monitor the accounts payable and receivable processes to ensure accuracy
• Prepare accounting records, including financial statements and other financial reports
• Maintain general ledger accounts and post entries into proper accounts
• Advise management on cash flow needs of the various entities
• Prepare financial reports for outside vendors, advisors, and family members
• Compile information and prepare spreadsheets for internal and external statement preparation
• Audit trial balances and financial reports from outside vendors
• Collaborate with the COO on budget development and prepare budget-to-actual reports.
• Work with investment fund clients to provide detailed reporting on investments and ensure appropriate documentation and compliance
• Coordinate trust distributions
• Handle the accounts receivable process by preparing invoices to clients and following up for payment

Tax Coordination

• Review financial statements and compile year-end tax information for tax return preparation, ensuring agreement between financial statements and backup documentation
• Review engagement letters, coordinate signatures and return to tax preparers
• Communicate with tax preparers throughout the tax preparation process and at other times as needed
• Review draft copies of tax returns before filing
• Coordinate the timely filing of extension applications and tax returns
• Post adjusting journal entries to accounting software and confirming agreement between tax returns and books
• Coordinate payment of quarterly estimated tax payments and payments due with tax filings
• Respond to tax notices received from federal and state taxing authorities
• Distribute K-1 schedules to appropriate parties
• Ensure compliance with all federal and state filing requirements

Team and Client Support

• Collaborate and work effectively with team members, clients and external advisors and vendors
• Attend and present reports at various family and staff meetings
• Conduct research, compile data and prepare paperwork for presentation for family members and staff as requested
• Review meeting minutes to ensure accuracy when distributed for feedback by the minute-taker in a timely manner
• Prepare and modify documents including correspondence, reports, drafts, memos, and e-mails as requested

• Provide support for projects as they arise
• Provide additional duties as required