Candidates should be detail-oriented with exceptional follow-through skills and possess a high level of integrity and discretion in handling all confidential information. Ideally, the candidate will be someone who has previously worked in philanthropy, taxes/accounting, or concierge services. Also, candidates should be adept at utilizing software solutions, such as Microsoft Office 365, Citrix, SharePoint, and Zoom. The job offers flexible hours and location, enabling work from a home office with occasional on-site meetings and the potential for infrequent travel as projects necessitate.

Specific job responsibilities will include, but not be limited to:

• Provide high-level administrative support to the family office and philanthropic foundation

• Manage ongoing relationships within a broad range of personal, business, not for profit organizations, healthcare and professional services

• Coordinate with family office accountant for bookkeeping support

 • Coordinate day-to-day scheduling and update contact databases

• Maintain document filing systems, both paper and digital, for efficient access and retention

• Create and document streamlined procedures for easy reference

• Project management including correspondence, scheduling, and research

• Monitor incoming paper, digital and voice communications, and prioritize, process, or respond

• Keep family office and foundation updated and informed regarding operations, including any concerns • Manage Foundation website coordinating with outside party for further development

Required Skills / Experience:

• Reside within the greater Chicago metropolitan and suburban area

• College education

• 1-5 years’ experience as an assistant supporting a C-Suite level executive and/or with a family office preferred

• Strong technology skills and familiarity with Citrix / SharePoint and Office 365

• Excellent communication, organizational, and project management skills

 • Solid work ethic, self-motivated and goal oriented.