Employment Type: Full-time, salary employee

A prestigious single-family office which oversees a diverse portfolio of businesses is seeking a Bookkeeper / Administrative Assistant to join our team. Businesses include a professional firm dedicated to making drinking water clean and affordable, restaurants, theater and film, and real estate.  

This role offers a unique opportunity to work directly with both the family office’s Controller/Vice President on various bookkeeping tasks as well as with the family office’s Principal as an administrative assistant. This role has significant opportunities for professional development and increased responsibility.

Key bookkeeping responsibilities:

• Processing payments to vendors via BILL
• Preparing semi-monthly payroll via Paychex
• Preparing monthly bank reconciliations
• Processing and tracking capital calls for various investments
• Preparing annual 1099s  
• Compiling tax estimate information for the outsourced tax team on a quarterly and annual basis
• Preparing monthly reporting packages for various entities and investments
• One-off accounting or payables projects

Key administrative assistant responsibilities:

• Assisting the Principal with project and task tracking
• Monitoring and updating the Principal’s business and personal calendars
• Monitoring the Principal’s email inbox and providing timely updates to the Principal regarding the status of important email correspondence
• Conducting internet and telephone research for one-off projects of the Principal
• Preparing the Principal’s monthly credit card expense reports including tracking receipts and coding transactions
• Receiving, sorting, distributing, and sending mail and packages
• Scanning and filing documents
• Maintaining inventory of office supplies

Qualifications

• Minimum three years’ bookkeeping experience
• Strong organizational skills
• Strong attention to detail
• Ability to work independently
• Integrity and professionalism
• Excellent time management skills including the ability to meet deadlines
• Strong oral and written communication skills
• Proficiency in Outlook, QuickBooks, Microsoft Word, Microsoft Excel, Paychex and BILL software preferred

Compensation and benefits

• Salary: $70,000 per year
• Benefits:
  • 401K Plan
  • Employer paid Medical Insurance
  • Dental & Vision insurance
  • Paid time off
• Performance-based bonus opportunities available

Location / Hybrid Work

This full-time role requires a minimum of three days a week at our lovely offices which are located in the Northern Waterfront area (near Telegraph Hill) in San Francisco, California.