General Function and Scope:

The Family Office Analyst will work on all aspects of financial management associated private equity deal transactions and related cash management activities for G1, G2, and G3 members of three family lines (currently serving 14 separate family units). The job functions include tracking of financial transactions, coordinating bank transfers, reconciling balances, preparing quarterly personal financial statements, monitoring brokerage account activity, and assisting with tax filings. The individual will work closely with other financial professionals in the office (including another Family Office Analyst who has worked at FIC for more than fourteen years), as well as external contacts at various banks. The position reports to the head of the family office.

Essential Functional Areas of Responsibilities:

Financial Management and Record Keeping

• Regular monitoring of cash balances in all accounts and coordination of cash transfers.
• Manage line of credit activity including tracking line balances, coordinating interest payments, tracking renewals, and reconciliation against line activity records at various banks.
• Assist with various other bank activities, such as preparing new account paperwork, processing stock & annual exclusion gift letters, providing line renewal information, etc.
• Update deal activity and individual security pages by individual; also, utilize and update Access database for cash flow assumptions related to projected deal fundings & payouts.
• Update quarterly dividends spreadsheet for major investment holdings.

Financial Statement Preparation

• Prepare and review Excel-based quarterly reports for all family members (three family lines; currently serving G1, G2, and G3).
• Prepare All-Family Balance sheet semi-annually. 

Tax-Related Support

• Income Taxes: Assist in gathering and organizing tax information, as well as coordinating all aspects of tax payments for family members, including monitoring cash balances, requesting cashier’s checks, certified mailings, tracking refunds, etc.
• Provide household employee support for family members including preparing payroll schedules, filing annual reports, coordinating tax filings, etc.

Client Service

• Communicate to family members when sizeable distributions are received, and provide detail on the distribution, track/replenish cash reserves, and monitor cash needs.

Office and Client-Related Administration

• Timely and regular filing of all client account statements, as well as organizing receipts for distributions for select family members.
• Assist with scanning and saving relevant client documents to the network.
• Assist with various other family-related projects, as needed.

Other Required Skills:

• Strong Excel skills
• Self-initiative
• Attention to detail
• Ability to multi-task
• Excellent organizational skills
• Team Player
• Sense of professionalism
• Strong written and verbal communication skills
• Adheres to the utmost level of confidentiality