Accounts Payable Specialist – Single Family Office – New York, NY USA

 We are seeking an Accounts Payable Specialist to support the rapidly expanding accounting team in a lean, single-family office in New York City.

The team is a very close-knit group with each member serving a dynamic role on a day-to-day basis. The team is expected to be in the office 4 days per week. Our ideal candidate can manage a diverse workload, is self-sufficient, and works well in a team atmosphere.

 Objective of this Role: The accounting team implemented an Accounts Payable process that executes payments twice per month (Bi-weekly). Each payment cycle covers approximately 40 entities, with an average of 100 total payments per cycle. The payment cycle requires thorough detail and dedication from start to finish as a result of the volume of payments and different family members impacted by this process. This individual will rely on an established process but should be confident in suggesting improvements in what is considered a start-up environment. As we are a close group, communication is vital, and each team member is held accountable for their allocated roles and responsibilities.

Responsibilities:

• Track receipts of all invoices and communicate expected payment timeline to family members and vendors
• Log all invoice data on a weekly basis across various entities and payment forms, including the management of reviews/approvals
• Assist with the cash management and liquidity assessment of various bank accounts
• Execute payments in a timely manner, including “off-cycle” requests on ad-hoc basis
• Confirmations to vendors and any interested parties once payments are completed and retain payment receipts
• Monitor trust and LLC activity in compliance with tax laws/regulations

Qualifications:
 

• Previous Experience spearheading an accounts payable process with a complex structure and high volume of payments
• Excellent communication skills and detail oriented
• Strong time-management skills
• A self-starter who is willing to take ownership of tasks and implement fresh ideas
• Proficiency with Microsoft Office (Teams, Word, Outlook, and Excel)
• Experience with QuickBooks is a plus
• CPA or experience in public accounting a plus