Primary Responsibilities:

• Day-to-day bookkeeping
• Run financial reports as requested
• Assist the Accountant with accounting assignments
• Provide advanced administrative and clerical support

Accounting

• Handle the accounts payable process by reviewing invoices for accuracy, obtaining necessary approvals, and remitting payments in a timely manner according to the 1911 Office policy
• Respond to inquiries from vendors
• Prepare and distribute 1099 forms
• Audit petty cash for reimbursement
• Handle the accounts receivable process by preparing invoices to clients, following up for payment, and posting deposits in the accounting system
• Prepare letters of authorization for cash transfers and bill payments, obtain authorized signatures, submit to custody bank for processing, confirm transaction, and post in accounting system
• Data entry of various custody and investment statements

Administration

• Collaborate and work effectively with team members, clients and external advisors and vendors
• Conduct research, compile data and prepare paperwork for presentation for family members and staff as requested
• Prepare responses to correspondence for general routine inquiries as requested
• Provide back up to the Administration and Program Manager
• Provide support for projects as they arise
• Provide additional duties as required

Qualifications, Skills, and Knowledge Required:

• Bachelor's degree in Accounting, Business Management, or related field highly desirable; Associates degree and relevant experience considered.
• Punctual and reliable
• Excellent interpersonal skills; warm, engaging and able to work effectively with many different personalities and styles
• Strong written and verbal communication skills
• Proficient with basic office organization
• Excellent problem assessment and problem solving skills; exercises sound judgment
• Demonstrated ability to set priorities, organize workload, manage competing demands, meet deadlines
• Excellent computer skills and knowledge of relevant software, such as QuickBooks, MS Office, etc., with a strong ability to learn new software and systems.
• High level of initiative and ability to anticipate next steps
• Understanding of and ability to adhere to GAAP standards
• Knowledge of operation of standard office equipment
• Knowledge of administrative procedures and systems such as filing and record keeping

• Attention to detail and accuracy
• Team player working in a positive and helpful manner with family and staff
• Highest level of integrity and commitment to maintaining confidentiality

Supervisory Responsibilities:

This position currently has no supervisory responsibilities.

Work Environment:

This position is performed inside, in a temperature controlled environment, with noise limited to that of a typical office environment.

Physical Demands:

This position requires sitting or standing, and occasional bending and lifting of up to 10 lbs.

Expected Hours of Work:

Typical hours are Monday through Friday 9 a.m. to 5 p.m., although there is substantial flexibility in the exact hours.

Travel:

This position may require some infrequent travel, although due to COVID-19, currently no travel is occurring.

Equal Opportunity Employer:

The 1911 Office is an equal opportunity employer that does not discriminate in its hiring practices. We actively seek a diverse pool of applicants from or who have worked closely with historically marginalized groups, including but not limited to people with disabilities, people of color, LGBTQ people, first- or second-generation immigrants, and people from low-income families. When applying, please include information about your unique background.