The Company:

The Company is a single-family office serving a variety of entities (partnerships, trusts, foundation and corporations) by providing financial, accounting, tax, investment management, insurance oversight and administrative services.

The Position: Accounting Associate

The position reports to the Chief Financial Officer.  Responsibilities include (i) managing accounts payable, (ii) maintaining a “paperless” office and filing system and (iii) monitoring capital calls and distributions for private investments.  The role requires sound judgement, initiative and high levels of organizational effectiveness.  This position provides exposure to investments, estate planning, personal financial planning, accounting and more.          

Responsibilities:

• Responsible for the maintenance and organization of legal, investment, bank and tax documents and records.  Includes obtaining signatures on documents and managing a “paperless” office and filing system.      
• Coordinate flow of paperwork, obtain approvals, prepare checks and maintain records for Accounts Payable and Foundation donations.
• Prepare 1099’s at year-end for all eligible vendors, contractors, and suppliers.
• Make online tax payments and retain approved forms and related supporting documentation.
• Compile tax documentation for outsourced tax preparers. 
• Maintain compliance documentation and self-certification forms for private investments.
• Complete subscription paperwork for private investments.   
• Monitor capital calls and distributions.  Set up wire transfers and track distributions.
• Extensive use of online systems for gathering and downloading data.
• Maintain financial records and files.
• Prepare general ledger journal entries as required.
• Record and reconcile cash and investment activity.
• Month-end accounting and annual tax workpapers for assigned entities.

Experience Required:    

The Company prefers candidates with a bachelor’s degree.  An above average understanding of Microsoft Excel, Word, Outlook and Adobe Acrobat required.  Experience with QuickBooks and digital record keeping greatly preferred.  This position requires attention to detail, accuracy and problem-solving skills.  Discretion is required and strong organization skills are necessary.  Must possess or be willing to obtain a notary services license.

Benefits:

This privately owned company offers stability, quality of life and excellent benefits. In addition to a competitive base salary, the firm offers a generous 401(k) match, paid vacation leave, paid sick leave, medical insurance, long term disability and life insurance benefits for the employee.  

Background check and references required.