The Accountant/Financial Analyst is responsible for strategic tax planning, in-depth financial analysis, and monitoring the general accounting process, which includes, but is not limited to, developing financial statements, cash management, adhering to a strong environment of internal control and internal audit of tax preparation.  This role has significant interface with the 1911 Office Board, outside vendors, key advisors, and family members. This will include but not be limited to:

Primary Responsibilities

• Monitoring general accounting process ensure accurate data entry

• Strategic planning to optimize tax obligations

• In-depth financial analysis

• Collaborate with employees and family members to ensure sound financial management

Accounting and Financial Analysis

• Monitor the accounts payable and receivable processes to ensure accuracy

• Prepare accounting records, including financial statements and other financial reports

• Maintain general ledger accounts and post entries into proper accounts

• Advise management on cash flow needs of the various entities

• Prepare financial reports for outside vendors, advisors, and family members

• Compile information and prepare spreadsheets for internal and external statement preparation

• Audit trial balances and financial reports from outside vendors

• Collaborate with the COO on budget development and prepare budget-to-actual reports. 

• Work with investment fund clients to provide detailed reporting on investments and ensure appropriate documentation and compliance

• Coordinate trust distributions

• Reconcile bank accounts for all entities

Tax Coordination

• Review financial statements and compile year-end tax information for tax return preparation, ensuring agreement between financial statements and backup documentation

• Review engagement letters, coordinate signatures and return to tax preparers

• Communicate with tax preparers throughout the tax preparation process and at other times as needed

• Review draft copies of tax returns before filing

• Coordinate the timely filing of extension applications and tax returns

• Post adjusting journal entries to accounting software and confirming agreement between tax returns and books

• Coordinate payment of quarterly estimated tax payments and payments due with tax filings

• Respond to tax notices received from federal and state taxing authorities

• Distribute K-1 schedules to appropriate parties

• Ensure compliance with all federal and state filing requirements

Team and Client Support

• Collaborate and work effectively with team members, clients and external advisors and vendors

• Attend and present reports at various family and staff meetings

• Conduct research, compile data and prepare paperwork for presentation for family members and staff as requested

• Review meeting minutes to ensure accuracy when distributed for feedback by the minute-taker in a timely manner

• Prepare and modify documents including correspondence, reports, drafts, memos, and e-mails as requested

• Provide support for projects as they arise

• Provide additional duties as required

Qualifications, Skills and Knowledge Required:

• A bachelor’s degree in accounting or equivalent with five years of accounting and finance administration experience

• Experience working with multiple business entities and clients at the same time

• Experience with Sage Intacct highly preferred

• Understanding of and ability to adhere to GAAP standards

• Knowledge of current tax laws 

• Knowledge of financial management strategies

• High level of attention to detail and accuracy

• Demonstrated ability to set priorities, organize workload, manage competing demands, meet deadlines

• Excellent computer skills and knowledge of relevant software, such as QuickBooks, MS Office, etc., with a strong ability to learn new software and systems.

• Excellent problem assessment and problem solving skills; exercises sound judgment

• High level of initiative and ability to anticipate next steps

• Excellent interpersonal skills; warm, engaging and able to work effectively with many different personalities and styles

• Strong written and verbal communication skills

• Knowledge of administrative procedures and systems such as filing and record keeping

• Team player working in a positive and helpful manner with family and staff

• Highest level of integrity and commitment to maintaining confidentiality

Work Environment: 

This position is performed inside, in a temperature controlled environment, with noise limited to that of a typical office environment. 

Physical Demands: 

This position requires sitting or standing, and occasional bending and lifting of up to 10 lbs.  

Status:

This is a full-time, salaried, exempt position and not eligible for overtime. Salary is set at an annual amount and paid in substantially equal installments on a monthly basis in accordance with 1911 Office’s standard payroll practices for salaried employees.

 Benefits: 

This position is eligible for 1911 Office’s benefits, including medical, dental, and vision coverage, paid time off and holidays, 401(k), and life insurance and long term disability. 

Expected Hours of Work: 

Typical hours are Monday through Friday 9 a.m. to 5 p.m., although there is substantial flexibility in the exact hours.

Travel: 

This position may require some infrequent travel, although due to COVID, currently no travel is occurring. 

Equal Opportunity Employer:

The 1911 Office is an equal opportunity employer that does not discriminate in its hiring practices. We actively seek a diverse pool of applicants from or who have worked closely with historically marginalized groups, including but not limited to people with disabilities, people of color, LGBTQ people, first- or second-generation immigrants, and people from low-income families. When applying, please include information about your unique background.